The group shall be called Letchworth Caribbean Harmony Group.
2 Objectives
a) To promote cultural, social, educational and economical activities among the Caribbean community in Letchworth
(b) To promote the welfare of members by such legitimate actions as may be agreed by the Executive committee.
3 Membership
(a) Membership shall be open to any Caribbean or other person with a bona fides interest in this community.
(b) Members must agree to abide by the rules of the group.
4 Management
(a) The group shall be managed by an executive committee comprising of a Chairperson, vice chairperson, secretary, assistant secretary, treasurer, assistant treasurer and eight other ordinary members. This committee will be elected by the annual general meeting. Any further reference to committee in this constitution means “executive committee”.
(b) The committee shall full control over the funds, property and affairs of the group and may engage in any legitimate activity that furthers the objects of the group.
(c) The committee shall have the power to expel, or suspend the membership of any member whose behaviour is deemed to be detrimental to the group. Any member so affected shall have the right of appeal to the Annual General Meeting or a specially convened Appeals Meeting, providing said member has the support of two thirds the committee. An appeal must be lodged with the secretary within 21 days of notification of the committee’s decision to expel or suspend.
(d) The committee shall have the power to fill any vacancy which may occur during the year. It may also co-opt onto the committee any person whose knowledge or expertise would be beneficial to the Group.
(e) The chair person, treasurer and secretary shall be ex-official members of all sub-committees without prejudice to any other official capacity.
5 Meetings
(a) The annual general meetings shall be held in the month of January on a date to be fixed by the committee and notified to members at least twenty-one (21) days before.
(b) The annual general meeting shall be held monthly or as required for the efficient management of the group. A quorum shall consist of five (5) members.
(c) Sub-committee meetings may be held as often as necessary for the efficient management of the association.
(d) An extra ordinary general meeting may be called by the committee or at the request of twelve (12) members to discuss a specific matter, notice of which must be put in writing to the secretary.
(e) Committee members not attending four (4) consecutive meetings without adequate reason will be deemed to have resigned and the committee may act in accordance with clause 4 (d) above.
6 Voting
The committee will be elected by ballot vote. All other voting may be by show of hands unless otherwise agreed by the meeting.
7 Subscriptions
There will be a £10 yearly membership fee and a £1 attendance fee for each meeting attended.
8 Finance
(a) The funds of the group shall be held in an account in Lloyds TSB bank
(b) There shall be four (4) signatories, one of which will be the treasurer. Two (2) signatures are required for all withdrawals.
(c) The accounts of the group will be audited once a year before presentation to the annual general meeting.
9 Amendments to the Constitution
This Constitution can only be amended by the annual general meeting or an EGM held for this purpose. Any wishing to propose an amendment must do so in writing to the secretary not less than fourteen (14) days before the relevant meeting.
10 Interpretation of the constitution
Any dispute as to the interpretation of this constitution shall be settled by the committee whose decision shall be final unless set aside by a properly convened AGM or EGM.
11 Dissolution
(i) The group may only be dissolved by not less than three-quarters of active members at a meeting called for this purpose
.(ii) On dissolution all residual funds after discharging all outstanding liabilities shall be donated to the designated charity
.png){kind=small}
.png){kind=small}
.png){kind=small}
.png){kind=small}
.png){kind=small}
